Disc Jockey Service
(757) 356-1166

     Wedding Reception Planner    


Customer/Contact Name:

Contract Date / Time:

Event Location / Phone:

Name & phone number(s) where your DJ can reach you the week of the event: _______________________
                                                                                       EMAIL address: ________________________

Best times to reach you at the phone number(s) above: __________________________________________

Does this location have free parking for your DJ and easy access to the loading area? ____Yes ____No

Will the DJ's equipment be outdoors? ____ Yes ____No (If yes, equipment must be protected from sun, rain, etc)

What time are guests expected to arrive in the room where the DJ will be set up? ______________________

(This should be the same time as contract start time. We arrive 45 minutes and 1 hour prior to contract start time.)

What is the expected attendance? __________________________________________

Age groups of guests:     ______% 17 & Under         ______% between 18-25	______% between 26-35
                                             ______% between 36-45     ______% between 46-60	       ______% over 60


What Should Be the Attire of Your DJ? ____ Tuxedo ____ Suit/Shirt & Tie ____Casual

 What Level of Interaction/Type Of Personality Should Be Displayed by Your Disc Jockey?

To guarantee your choice of personality, you must return this 6 weeks prior to your event!

_____ Low Key: DJ is to remain in the background and let the music play the major role of the event. No talking should be necessary.

_____ Moderate/Master Of Ceremonies: DJ should handle announcements as needed and display verbal interaction with the audience only if needed. This type of personality will simply let everybody know what is going on at any given time.

_____ High Profile: DJ should handle all announcements, stay in the spotlight and display extensive verbal interaction with the audience. This would include, but not limit your DJ to leading group dances, games, motivate dancing however necessary, etc. This personality works best when DJ has TOTAL control over music selections and activities with very little guidance from the customer.



Our experienced DJs will use the following format as a guide and take requests from your guests. DJ or customer can adjust the format below if he/she feels it may result in a greater audience response. You may choose specific songs FROM OUR SONG LIST as long as your list does not exceed 15 songs. Additionally, we must receive your list along with this event planner, 6 weeks prior to the event.


_______% Classical (Bach, Beethoven, Tchaikovsky, Chopin, Mozart, etc.)

_______% Big Band/Standards (Hits from 40's,Frank Sinatra, Johnny Mathis, Harry Connick Jr., etc.)

_______% Contemporary Jazz/New Age (Kenny G, David Sanborn,Wynton Marsalis,Enya etc.)

_______% Contemporary Ballads (Celine Dion, Chicago, Anita Baker, Sade, Sting etc.)

_______% Other (Please Specify:________________________________________)

100% TOTAL


____ Check here if you want a mix of all categories below except for categories marked "0%"

______% 40's/Big Band (Glenn Miller, Duke Ellington, Tommy Dorsey, Benny Goodman, Artie Shaw, etc.)

______% Standards (Frank Sinatra, Perry Como, Johnny Mathis, Tony Bennett, Nat King Cole, etc.)

______% 50's Rock (Elvis Presley, Everly Brothers, Little Richard, Dion, Bill Haley, etc.)

______% 60's Rock/Pop (Beatles, Rolling Stones, Beach Boys, Monkees, etc.)

______% 60's Soul/Motown (Four Tops, Jackson 5, Supremes, Temptations, Aretha Franklin, etc.)

______% 70's Dance (Bee Gees, Elton John, Bob Seger, Commodores,KC & Sunshine Band, etc.)

______% 80's Pop/Dance (M Jackson, Madonna, Bruce Springsteen, Billy Joel, Romantics,  etc.)

______% 90's Pop/Dance (Janet Jackson, Gloria Estefan, C&C Music Factory, B-52s, Technotronic, etc.)

______% Hip Hop/Club (Salt N Pepa, Real McCoy, La Bouche, , Jay-Z, Will Smith,TLC, etc.)

______% Current Hits (Madonna, Baha Men, Jennifer Lopez, Destiny's Child, Ricky Martin, etc.)

______% Country (Garth Brooks, Shania Twain, Kenny Rogers, Randy Travis, Alan Jackson, Clint Black, etc.)

100% TOTAL




Bride's Name: ______________________ Groom's Name: ________________________

The following are traditional wedding events. Write the order or time when you want the event to occur. If the event will not take place, write "N/A". If you are undecided about any events when this is due (6 weeks prior to wedding), leave blank and return to us anyway.

___________ Cocktail hour: Will we be providing music? _________Will this be in the same room as meal? _______

___________ Introduction of Bridal party and/or Bride & Groom (please print below with phonetic spellings)

___________ Blessing given by: _______________________________________________________

___________ Toast to be given by: _________________________ (Make sure champagne is served prior to toast)

___________ Meal: ____ Buffet ____Seated Meal ____Other

___________ First Dance (Song & Artist): _________________________________________________

	____ Bride & Groom for entire song       ____ Bride & Groom, Bridal party midway through song     ____ Bride & Groom, guests midway

___________ Second Dance (Song & Artist): _______________________________________________

	____ Bride-Father entire song              	            ____ Bride-Father; then wedding party midway        ____ Bride-Father; then Groom-Mother midway
	____Wedding Party, then all guests midway          ____Open dance floor to all guests 
___________ Third Dance (Song & Artist):_________________________________________________
	____ Open dance floor to all guests         ____Groom-Mother entire song      ____ Wedding party, then all guests midway        
___________ Cake Cutting

___________ Bouquet Toss / Garter Removal-Toss / Garter Replacement ("The Stripper" is usually played)

BRIDAL PARTY: Instruct those who will be announced to gather outside reception facility and await introduction.

Parents of Bride: _________________________________________________________________________

Parents of Groom: ________________________________________________________________________

Bridesmaids/Groomsmen: ___________________________________________________________________



Maid Of Honor/Best Man: __________________________________________________________________

Bride & Groom (to be announced as follows): ____________________________________________________


____ DJ should assume complete control of organizing reception and take charge of coordinating/announcing all events.

____ DJ should coordinate with contact or wedding coordinator before announcing events.




The key to a successful wedding is flexibility! Be specific and keep your guests in mind! Avoid vague words such as "good" and "fun". What is "fun" to you, may be "tacky" to others, and what you may think is "good", others may think is a terrible. If the event planner is not filled completely six weeks prior to your event, return it anyway and leave those areas blank! Your DJ will call you the week of your wedding to discuss the details with you.

Arrival Time: We arrive about 45 minutes to 1 hour prior to the contract start time.

The Music Program: We strongly recommend a mix of all categories in order to appeal to all age groups. If there are specific songs or categories that you do not want played, be sure to specifically tell your DJ how to handle those songs if they are requested. Common mistake: "I don't like..., so don't play any..." your guests may like it! Generally, you will remember about 5% of the music that is played. If you are listening for every song to get played, you are probably not enjoying yourself. On average, we can play 15 songs per hour. We can play any songs you wish to provide on CD. Please notify your DJ who he should return your music to at the end of the event. We cannot be responsible for any items left at the location after the end of an event.

Wedding Party Announcement: If you would like us to introduce the wedding party, be sure to write down exactly how you want the DJ to announce them. The DJ will line you up outside the main area, then announce the Wedding Party. Immediately after announcing Wedding Party, it is common for the DJ to do one of two things: 1) Announce Bride and Groom's first dance,
or 2) Announce the meal including the blessing and/or toast.

First Dance: Traditionally it is only for the Bride and Groom. If the song lasts more than 3 minutes, it is typical to ask the bridal party to join in halfway through song. Some couples choose to have their first dance after the meal so there is a smooth transition into the dance program. Look on our music list under the "90's Slow", "80's Slow", etc for suggestions of which song to pick.

Second Dance/Third Dance/Open Dancing: If you are having your first dance before the meal, it is a good idea to have some type of formal dance after the meal so that there is a smooth transition into open dancing. If you are not going to open the dancing to all guests with the second dance, then it is a good idea to open the dance floor to your guests for the third dance. When you do this, we always get the best response from a slow song. You are more than welcome to do more than 3 dances, but once you start formal dances, you want to open the dance floor to guests as soon as possible. If this is a father/daughter dance, look on our music list under the "50's/60's Slow" or "Big Band/Standards", for suggestions of which song to pick.

Toast: The Best Man usually proposes a toast to the Bride and Groom, however, anybody can do it. Whoever may be giving the toast may use our microphone. This is usually done before the main meal or with the cake cutting.

Cake Cutting: Usually done an hour after dinner or toward the end of the reception. Music is either background or not played at all. It is generally a good idea to do this together with the bouquet and garter toss, so the dancing does not get interrupted again.

Important!!!! Guests tend to leave after the cake cutting ceremony, so you may not want to do this too early.

Bouquet Toss and Garter Removal/Replacement: Usually done immediately after the cake cutting (as cake is served to guests). Since nobody is dancing after the cake cutting anyway, it is best to get this event done so that dancing is not interrupted again. The bride will throw the bouquet to all the single ladies, then the groom removes the garter from the bride and throws it to all the single gentlemen. Then, the lady who caught the bouquet has the garter placed on her leg by the gentleman who caught the garter.



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Contact us at:   (757) 897-8161

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